Sending A Perfect Thank You Email After Interview [With Email Template]

Did you just attend a job interview? Great job!

But, you are not done yet. You need to immediately do something that many of the candidates fail to do i.e. sending a perfect thank you email to your interviewer(s). If you are from the people who send the thank you email after the interview then you will learn the best practices to draft a perfect thank you email that increases your chances to get the job you interviewed for.

Sending A Perfect Thank You Email After Interview

But, we don’t want to do anything unless there is anything for us in it right? Don’t worry, there are some strong reasons for sending a thank you email after the interview. Let’s go through the same one-by-one.

Key reasons for sending Thank You email after interview

The following are some of the reasons, why you should send a thank-you note post-interview.

  • Writing a perfect thank you email after the interview puts the great impression on your potential employer.
  • Your chances of getting the job becomes higher because a well-written thank you note makes an impact on the hiring team.
  • It allows you to highlight your interest in the company and how your skillsets are suitable for the job position.
  • You connect with the hiring team and interviewers and it allows you to influence their final decision before they finish the hiring process.
  • You must send the THANK YOU email because the majority of candidates are not doing it and you have nothing to lose.

Now, you know why it is very important to send a thank you email post-interview to stand out from the interviewed candidates for the position you applied for.

In this article, you will learn, how to write a thank-you email but before, there are some key things that you must know;

Important points to know before sending a thank you email after the interview

Here are the few important things that you should always remember while drafting the thank you note for your interviewer or hiring team after the interview.

Don’t Delay

You should send the thank you email to your interviewer and the hiring team as soon as possible. It is advisable to send it within 24 hours of your interview. It doesn’t matter if you have to send the email over the weekends. It will show your interest in the job and the company you got interviewed for. Therefore, don’t delay and send it as soon as you reach home after the interview.

Don’t be generic

Your email shouldn’t be generic thank you note and you shouldn’t copy the thank you email template from the online site and send it as it is. Remember, there would be other candidates sending the thank you email after the interview and if your email is not unique, then it will be another spam in recruiters inbox.

Therefore, write your email specific to the company, hiring team, and interviewers. You can also refer them to the email and mention – what you like about them and what you learned from them, etc.

Don’t be too short or too long

Your thank you email shouldn’t be one-liner or too long with unnecessary information. Most of the candidates just do the formality by just writing one line thank you note on the mobile device which isn’t going to help. On the other hand, some of the candidates write everything that they discussed during the interview or mentioned in their resume.

Remember, it is a thank you note and it should convey the same message. Interviewers are not interested in reading everything that discussed with you or know already. Therefore, don’t be too short or too long but be perfect and leave a good impression.

Don’t repeat

Don’t mention all your skill sets or reference to your website or LinkedIn profile that you have already shared with them. You should be specific to thanking them for interviewing you along with key reasons why they should consider for the next step in the interview process. However, if you have some achievements that are relevant for the job but forgot or missed to mention during the interview, then don’t forget in your thank you email after the interview.

Never underestimate the Subject Line

The subject line of the email is the deciding factor whether the receiver is going to open your email or not. Therefore, you should be careful while writing a subject line for thank you note for interviewers. Don’t make it generic like “Thank you” and try to keep it specific.

What if you don’t have the email addresses of interviewers or the hiring committee?

If you don’t have the email addresses of the interviewers of the hiring team, then you shouldn’t miss asking from your interview organizer of HR. You can drop an email to the interview organizer asking for the same or give a quick call. Alternatively, you can ask for business cards during the interview.

Now, moving next to writing a thank you email after the interview. Let’s learn now;

How to write a perfect thank you email after the interview?

To write a winning Thank You email, include the following in the thank you email’s body;

  1. Personalize greeting and subject line
  2. Thank them for their time
  3. Why you are the right fit for the position?
  4. Why you are interested in the job and company?
  5. Call To Action line

You might also want to attach your research papers (if any) to add weight-age to your profile. Let’s understand each point step-by-step;

1. Personalized Greeting and Subject Line

You should avoid sending thank you email after the interview to the group audience like “Hi Hiring Managers” or “Dear Hiring Managers“. This makes it a generic email therefore you should always include personalized greeting in the email. It should be similar to the following;

  • Hi [Interviewer Name] e.g. Hi John or
  • Dear [Interviewer Name] e.g. Dear John

Don’t be over smart with the subject line of the interview instead keep it simple and personal. It should go like the following;

  • Thank you, [Interviewer’s name] e.g. Thank you, Mark
  • Thanks for the interview yesterday afternoon, or
  • Thank you

2. Thank them for their time

You should start your email by thanking the interviewers for their time in interviewing you. It should be your first line in the email. It should go something like this;

Thank you very much for your time to interview me this afternoon for the senior business analyst position. I highly appreciate the opportunity to learn more about the job [job title] and I’m very excited and looking forward to learning from the best while delivering to the best of my capabilities.

3. Why are you the right fit?

Next, you should highlight the key reasons, why you are the right candidate for the position. You can highlight your relavent experience and some of the key skills that you possess and must-have for the company. It could be written something like below;

As we discussed, I have [years] of experience with [qualification(s), domain knowledge, and skillsets that are very essential for the job position]. With my background, skills, and experience, I strongly believe that I’m the best fit for this position and I will bring positive energy to the company.

You can also attach your sample work that is similar to the position you have been interviewed for. This will increase your chances of getting hired or advantages over other candidates.

I have attached a sample of my work [your published paper or sample work] for your reference.

4. Why are you interested?

In this section, you will be explaining your interest in the company or the job role. However, you shouldn’t be too casual or personal while writing. It should be short and simple as shown below;

This opportunity is exactly what I have been looking for in a fast-paced multinational environment and highly intellectual professionals. I was looking for the opportunity to work with [company name] for quite some time and I hope, I was able to show my enthusiasm and skillsets in the interview as well.

5. Call To Action

Call To Action is nothing but a question that will trigger a further engagement with the recruiter and I am sure every candidate is looking for that after an interview. Don’t worry if you don’t get any response from them. You have already collected so many likeability points. Following is one of the Call To Action example that you can use;

Do you want me to share the reference letter from my previous employer or colleagues?

You can also add a line to show your interest in the job and willingness for the next step in the hiring process.

Once again thank you for considering me for the wonderful opportunity and I am confident I will be very successful with your leadership.

Now complete the email with your email signature that includes your mobile number, social contacts especially LinkedIn.

That’s it! Now you have everything in place that will make a perfect thank you email that you can share with your potential employer after the interview.

Thank you email after interview template

Once you combine all the parts of the letter, you will have perfectly structures Thank You email. Let’s see, how it will look once you combine all the sections explained in this article till now.

Subject: Thank you, [Interviewer Name]

Dear [Interviewer Name],

Thank you very much for your time to interview me this afternoon for the senior business analyst position. I highly appreciate the opportunity to learn more about the job [job title] and I’m very excited and looking forward to learning from the best while delivering to the best of my capabilities.

As we discussed, I have [years] of experience with [ qualification(s), domain knowledge, and skill-sets that are very essential for the job position]. With my background, skills, and experience, I strongly believe that I’m the best fit for this position and I will bring positive energy to the company.

I have attached a sample of my work [your published paper or sample work] for your reference.

This opportunity is exactly what I have been looking for in a fast-paced multinational environment and highly intellectual professionals. I was looking for the opportunity to work with [company name] for quite some time and I hope, I was able to show my enthusiasm and skillsets in the interview as well.

Do you want me to share the reference letter from my previous employer or colleagues?

Once again thank you for considering me for the wonderful opportunity and I am confident I will be very successful with your leadership.

Best Regards,

[Your Name] | [mobile no] | [LinkedIn Link]

Sending a thank you email after the interview is a good practice whether you had an in-person interview or phone interview or video interview.

DOs and DON’Ts for sending email after interview

Following are some of the DO’s and DON’Ts to be followed while writing a thank you email after the interview.

DO’s

  • Keep your email short, simple and impressive
  • Include sample work and important links to your work
  • Sen your email within 24 hours
  • Remind them about your experience and relevant key skills.
  • Make it personalized email and mention every interviewers
  • Always proofread your email before sending

DON’Ts

  • Try to look cool or over smart
  • Sending reminder email every day
  • Sending email with grammatical and spelling errors.
  • Sending something that makes you look bad

If you stick to these points, you will never mess up with your thank you email.

Will sending Thank You email always work and get you the job?

I would say, Not Really! But, it doesn’t hurt either. However, it surely adds value to your profile. Since many candidates don’t send the thank you email after the interview, it increases your chances of getting the job if you can take some time writing it. In many cases, you might not hear back from the recruiters even after sending thank you email but you shouldn’t stop trying.

Read Also…

Conclusion

In a nutshell, following are the key points that you need to know about writing a thank you email after an interview;

  • Thank you emails are a great way to differentiate yourself from other candidates.
  • You should send the thank you email within 24 hours of your interview.
  • Always start by thanking them for the interview opportunity and their time.
  • Thank you email shouldn’t be too short or too long.
  • You shouldn’t send the generic email instead you should send the separate thank you email to each interviewer.
  • Don’t forget to add Call To Action line to your thank you email.
  • Always proofread your thank you email before sending pressing send button.
  • You should send thank you email after in-person interviews, phone interviews, and video interviews.

Now, you know who to write an impressive and perfect thank you email post-interview.

I hope you liked this article and it helped in drafting your thank you email after the job interview. Please share it with your friends and colleagues if you enjoyed reading it. You can also subscribe to the BABeginners mailing list with your email address to get the latest content directly to your email address.

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